General Information
Ticket Questions
The Cappies Gala
How It Works - 2019 Edition 
Getting Tickets
How it Works - 2019 Edition
Performing at the Gala
How it Works - 2019 Edition
2019 Finale Performers
What to Expect/Do - 2019
2018 Trophy Requests
Submit Request
Key Gala Dates
Date Time Description Location
5/17/19   TICKETS are SOLD OUT! (max=80)
Please pay w credit card prior to pickup if you can.
Turnback tickets on sale 5/27 at Noon at KenCtr BoxOffice
5/19/19 2:00 Script Read-through (closed) Janie's house
5/20/19   Final Playbill revisions  
5/21/19 3:30-5:30 Ticket & Medallion Distribution Willow Oaks Administrative Center, 8270 Willow Oaks Corporate Dr., Fairfax, VA 22031
5/22/19 3:30-5:30 Ticket & Medallion Distribution Willow Oaks Administrative Center, 8270 Willow Oaks Corporate Dr., Fairfax, VA 22031
5/22/19   Script/Program Deadline  
5/22/19 7:00pm Orchestra rehearsal St.Stephens and St Agnes School, Alexandria, Va
5/23/19 3:30-5:30 Ticket & Medallion Distribution Willow Oaks Administrative Center, 8270 Willow Oaks Corporate Dr., Fairfax, VA 22031
5/23/19   Security Pass Info deadline adam.campbell@cappies.org
5/24/19 7:00pm Orchestra rehearsal St.Stephens and St Agnes School, Alexandria, Va
5/26/19 3:30 - 9:00 Gala Rehearsal Hayfield Secondary School
5/26/19 4:00 GIGs/BITs rehearsal Hayfield Secondary School
5/27/19 7:00pm 20th Annual CAPPIES Gala John F Kennedy Center, Washington, D.C.
6/8/19 7:00pm Channel 21 begins airing 2019 Gala  
6/10/19 7-9pm 2019 Gala Post-Mortem Gatehouse rm. 5050
6/11/19   Add'l trophy/medallion order deadline  
Gala Singers Audition Information

Cappies GIGs and BITs Auditions 2019

Cappies critics and theatre students can audition to be a GIG (Girl in Gown) or BIT (Boy in Tux) for the National Capital Area Cappies Gala on May 27 at the Kennedy Center.
GIGs and BITs are the students who escort VIP presenters onto the Kennedy Center stage to present Cappies trophies to winners. GIGs and BITs also serve many other roles onstage and backstage at The Kennedy Center and are an important part of the Cappies Gala. Don’t miss this opportunity to be a part of this very special event!

Auditions for the 2019 Cappies GIGs and BITs will be conducted through online audition submissions. These are due by Thursday, May 9th at midnight. Casting decisions will be made by Saturday, May 11th. Those selected will not need to purchase Gala tickets. Ticket sales end on Tuesday, May 14th.

We need approximately 30 boys and girls to fill a variety of roles onstage and backstage. In choosing GIGs and BITs, priority will be given to returning GIGs and BITs, followed by Cappies Critics, followed by any student who attends a Cappies school.

GIGs and BITs must be available on the following dates:
• Sunday, May 26th 4:000 pm-6 pm, at Hayfield Secondary School —Rehearsal
• Monday, May 27th, 10am to 11pm, Kennedy Center—Rehearsal/Gala

To apply/audition, follow the instructions at this link:  https://www.jotform.com/cappiesnca/gigsbits
We need to see you walking and turning around, in their video. Gowns shouldn't steal focus from our presenters, blind the cameras or require "adjustment" (or a costume malfunction, so strapless is a bad idea). And note that the shoes you wear are going to need to be pretty comfortable to handle all the stairs you may be climbing.

Questions? Please contact NCA Cappies Gala GIGs and BITs coordinator Molly Rumberger at molly.rumberger@cappies.com.



Cappies Gala Singer Auditions 2019 - CLOSED

Want to experience performing on the Kennedy Center stage for a televised sold-out crowd on the Orchestra Hall Stage?

Audition to be a PRESTIGIOUS Gala Singer!

Audition Requirements
Submit a video of yourself performing 2 minutes or less of a musical theatre or Disney song
Complete the electronic audition form found here: https://form.jotform.com/cappiesnca/singers
Upload a video via the audition form or email it directly to emi.eiting@cappies.org
Please do not submit your video without also completing the audition form above

Audition videos due on March 16, 2019

Casting will be made via email by April 1st

Rehearsals will be held Saturday mornings in May at Justice HS (5/4) and Fairfax HS (5/11 & 5/18). All rehearsals are mandatory. Please consider this before submitting your audition.

Emi Eiting, Vocal Director
Gala Dancers Audition Information

Cappies Gala Dancer Auditions 2019 - CLOSED

Want to experience performing on the Kennedy Center stage for a televised sold-out crowd on the Orchestra Hall Stage?

Audition to be a PRESTIGIOUS Gala Dancer!

Complete the electronic audition form found here: https://form.jotform.com/cappiesnca/dancers

Audition videos due by March 16 at midnight

Include a video of yourself in form fitting dance attire performing:
a grand battement/kick combination
a double pirouette on both sides
OPTIONAL: turn combination/series (ex. Fouettes, a la secondes)
a leap of your choice AND
32 count jazz combination
OPTIONAL: include a 32 count tap combination.

Callbacks will be scheduled at Fairfax High School on Saturday, April 6 from 10am-12pm in the cafeteria.

Cappies rehearsal schedule will be released after auditions. Rehearsals will be scheduled to accommodate dancers' conflicts when possible from April 6 until May 26. Dancers missing multiple rehearsals may be removed from the performance.

Andrea Cook, Choreographer
Gala Orchestra Audition Information

Cappies Gala Orchestra Auditions 2019 - CLOSED

Be a featured performer on the stage of the Kennedy Center Concert Hall!!

Performance is Monday, May 27 (Memorial Day)

Open to all instrumentalists (Strings, Woodwinds, Brass, Keyboard, and Percussion)

Audition Requirements - Due by Friday, March 29th
Complete the electronic audition form available at: https://form.jotform.com/cappiesnca/orchestra
Submit a 3-minute video recording (requirements below) in the audition form
If you would like to audition as a woodwind doubler, please submit a video for each instrument
Video Requirements
A verbal introduction of yourself
A solo or etude excerpt of your choosing
An excerpt from a grade 5 Band, Jazz Band, or Orchestra piece

Results will be conveyed via email by April 3.

Rehearsals will be held at St. Stephen’s and St. Agnes School in Alexandria, VA on May 1, 16, 22, and 24 at 7:00 pm, a dress rehearsal will be held on May 26 at Hayfield Secondary School, and an all-day commitment at the Kennedy Center on May 27. All rehearsals are mandatory. Please consider this before submitting your audition.

Dr. James Criswell, Orchestra Director
Cappies Gala 2019 Information

2019  Performing Directors Information

Sunday, May 26 - Rehearsal at Hayfield HS. Use entrance TBAArrive 1 hour prior to scheduled stage time!  Check in with Drama Mamas. Have mics on prior to stage time! Bring and use ALL costumes, makeup, props and set pieces.  Strike with care and thoroughness!!  Bring costume racks/trash containers (labelled w yr school name); The KC has few!

Order of performance:
2:30 –Staff arrives, set up 
3:00 – Orchestra, Singers, Dancers, Finale Performers arrive 
4:00 – Opening and Closing numbers  
4:00 – 6:00GIGs and BITs rehearsal in a classroom TBD
4:30 – Westfield
4:50 – Robinson
5:10 - (orchestra break) 
5:20 – Heritage 
5:40 – Oakton
6:00 – Rock Ridge
6:20 – James Madison
6:50 - Strike 


7:45 – Lake Braddock
8:00 – HB Woodlawn
8:15 – Thomas Jefferson
8:30 – McLean
then STRIKE 

Dressing Rooms  

Multipurpose Rm – TBD 

Mens – TBD                         Womens – TBD 

Dressing Rm #1 – TBD .      Dressing Rm #2 - TBD 


CAPPIES KenCtr Gala Dress Rehearsal   2019 v1.1 

 *** All times are approximations! We may run way ahead of (or behind) this schedule! ***  Be sure performers know which awards precede their scene/song! 

8:00     Tech/TV staff for Gala arrive Marley; BigScreen; Lighting; Orch Mics; Orch; Podiums; floor; VOG mic; HHs; 2wirelessHdsets;  TV; headsets; audio; monitors (incl_NSO,bksg) TrashcansCostRacks4NSO; 2setsStairs; Frontrow_seatsCover 8:30     Security badges arrive 

9:00     GIGs and BITs arrive.    Conductor arrives. Producers arrive. 

10:00   Directors; Finale Performer Wranglers; Orchestra arrive 

10:30   Singers, Dancers arrive Rehearse opening/closing numbers in Rehearsal Room... 

11:00   Performers incl Finale Performers arrive Backstage tours; security badges 

11:30   Directors' mtg in Green Rm. Sound Check .  Orchestra warmup White balance cameras 

12:00   KenCtr union guys’ lunch (40 min) Dancers on stage w boom box 

12:45   Dress Rehearsal 

12:45   6 Trial awards for TV practice w GIGs in house as Winners 

12:55  Drumroll/Announcement       Come On, Get Cappie          Procession/Video 

          WELCOMES                        Rising Critic                             Returning Critic                

1:15 .  Westfield(RkAges)               Grad’d Critic                       Superstar Solo/VIDEO             Props .               Spec FX  

1:30 .  McLean(LdFlies)                 Creativity .                          Marketing                                         Choreography               

1:40 .  Heritage(MaMia)                 Male Dancer                       Female Dancer                           

1:55    ORCH RECOG                   Orchestra                            Lighting 

2:00    Langley(BlxBlues)              Ensemble Play                     Ensemble Musical     

2:10   Oakton(CatchMe)                Featured Actor                     Featured Actress 

2:25  PARENT RECOG               Hair/makeup                         Costumes                                Sets 

2:30   HBWdlwn(Wolves)             Sound .                                 M Vocalist                               F Vocalist 

2:40  Alumni/20Anniv .                 Comic Actor-Play                  Comic Actress-Play                

2:45   Robinson(MPopp) .            Comic Actor-Musical             Comic Actress-Musical                         

3:00   TJ-(Saudade....)                StageCrew                             StageManager                       SupportingActor-Play 

3:10  JMadison(WSideSt)            SupportingActress-Play      SuppActor-Musical                   SuppActress-Musical            

3:25  CRITICS RECOG .            LeadActor-Play                     LeadActress-Play                       

3:30    LkBrdk(Moon/Buff)           LeadActor-Musical               LeadActress-Musical                Song 

3:40    RockRidge(9to5)               Critics Team                          Play .                                       Musical 

3:55   Strauss VIDEO                 "A Cappies Gala" closing number & re-do's if nec                     Farewell                                        

4:20     End of performers’ dress rehearsal...Dancers stay to help w procession rehearsal 

(4:00    Nominees (non-performing) arrive ($23 parking fee in KC lot)) 

4:30     Nominees’ Procession rehearsal w Dancers 

5:30     Directors Mtg in Green Rm after procession rehearsal. Eat/change duds. KC Union crew dinner till 6:30 

6:00     Ushers clear house 6:15   House Opens 

6:45     Nominees to places for Procession 

7:00     Gala begins 

10:30   Clean up. Even others’ trash cuz you are the BEST!  Retrieve keys.  Sets, stuff to cars.   Get out. 


Dressing Room Assignments  

Opera House #1- (100)     Female Orch, GIGs, Singers, FPerformers             #3- (50) FinalePerformers storage space? Orch?          #4 (100)- Male Orch, BITs, Singers, FinalePerformers   
                     #7 - (30'x57') Dance rehearsal space                                                   Choral Dressing room(s) (40 ea) - ? 

Concert Hall: 

Green Rm- Photos; Directors' mtgs;  DramaMamas; KeyDrop (or Hall of Nations) 

Visiting Artists - Gala Staff 

Production Rm - Director, Prod Asst 

Dressing Rm A -  AD, VOG 

Dressing Rm B - EmCee Hosts (Judy, Janie, Tara)                                   

Dressing Rm  C - Female Lead Player 

Multipurpose Rm (125)-       

Men’s Locker Rm (40)-       

Women’s Locker Rm (40)-  

Concert Hall/Musicians Lounge (15)-    Dancers 

Dressing Rm #1  (5)-                               Dressing Rm #2  (5)-          

Dressing Rm #3  (5)-         Male Directors                       PMO/Facilties conf rm (27) - Female Directors             NSORehearsal Rm - ? 

Gala Frequently Asked Questions

May 2018

Cappies Gala Frequently Asked Questions

Q: What's new-ish this year?

A: All payments online by credit card. No checks to Cappies. Also, Background Checks for all adults going backstage at any time for any reason. All we need is First name, Last name and Email so we can send out the questionnaire.  Also new is "Another Cappies Gala!," our original finale number including Finale Honorees from nearly every school in NCA!
ALSO...there is major construction going on at the KC, so there's no entrance from Rock Creek Parkway and it's strongly advised to carpool (or metro to Foggy Bottom).


Q: What if our school has conflicts Sat or Sun (graduation, baccalaureate, testing, etc)?

A: We've done our best to accommodate conflicts. Contact Chip.Rome@cappies.com ASAP, but frankly, there's not a lot of flexibility left in the arrangements from our end. Note that security badges will not be available except at designated times, so random kids arriving when they can, may find there's no way to get in... ARRIVE ON SCHEDULE!!! Yes, the rehearsal often conflicts with either SAT's or ACT's...we just haven't found any way around that :(


Q. Re-blocking on Saturday??

A: Yup. Chip, Chris & the Ch21 guys may make minor adjustments to your staging, to accommodate the TV camera shots for the gala. This usually means bringing actors in closer than you've been doing, or moving some upstage business to downstage, or restaging duets or dialogues so performers can be in the same camera shots. Heather will be working closely with you to assist. Not to worry--please be supportive, not territorial! ☺


Q: What if my scene just can't fit within the 3 minute limit?

A: Sorry, but keeping the gala to 3 hours is a huge feat that must be supported by everyone. Better to cut it yourself now than have the lights go down before you're done! With their intro--and please give whatever help you can on this-- Janie or Judy can lead into your scene and enable your cast to get right to the key parts. With songs, we want all the best parts, and the big finish, but we don't need every repeat chorus, or every dance extension. The politics of these cuts are your concern; don't argue them with us.


Q: How many adults can I have backstage as we prepare?

A: You + 1 adult (only) per 25 students (ok to round up... so 38+ → 2 adults). No add'l.

Include those you truly need to make your performance/backststage behavior go smoothly. This is not a way to compensate for not getting as many tickets as you wanted. NO non-performing Nominees backstage (even just to change clothes or a quick visit). Sorry.


Q: Who needs to be on the Security List?

A: Any human who plans to step through a backstage door, be they director, musician, parent, student (actor or techie), messenger, or pizza delivery person (not a good plan...). Background checks take 24 hr. Submit names now!


Q: Where do we find parking on Sunday?

A: Downstairs, in the Kennedy Center lot. You'll have to pay $23. The Concert Hall is on the south side, near the first bank of elevators as you enter. You should be able to park very close to those, as you enter. If you metro, the KC sponsors shuttle buses from the Foggy Bottom metro station.


Q: How do we get backstage?

A: The backstage door, and security checkpost, is at the eastern end (away from the river) of the Hall of Nations. We'll have a desk there to check you in.


Q: What about drop off of set pieces?

A: Any driver dropping off set pieces MUST provide vehicle description (make, model and license plate #) or the KenCtr police will forces them to "move along…!" before you can fetch your stuff. Hey, it's post 9-11; make your drama mamas/dads be cooperative.


Q: Can we watch other schools rehearsing, Sat and Sun?

A: Yes, as long as everybody's quiet and we don't have to hold things up while you try to track everyone down.


Q: What about food?

A: Kids can "brown bag" it (label everything w name & school), and eat on the Terrace level or River Terrace Plaza seating area, but may not buy food in the private basement Canteen (11:30am-8:00pm). There will be over 300 performers + 200 or so Nominees (plus directors and other adults), though, so y'all ain't gonna fit anywhere all at once! Still, do not permit your kids to leave the KenCtr once they arrive. There must be NO FOOD or DRINK (except water) backstage!! They will get a 30% discount upstairs, though, for showing their ID badge.


Q: What should we wear when? When/where can we change?

A: Each school will be assigned a (shared) dressing room area where (labeled!) garment bags (you surely don't want ANY loose clothing items!) and set pieces can be stored. So come comfortably dressed, and leave costumes or fancy duds in the car or dressing room. You can all get gussied up after the rehearsal, before the procession. Leave nothing behind at the end of the night!! PLEEASE check this yourself, not just your "trustworthy" kid. We are NOT responsible for lost Ipods, wallets, jewelry, tux's etc. ONLY PERFORMERS/staff in the dressing rooms! No non--performing nominees may go backstage for any reason.


Q: During the Gala, what will our cues be, to leave our seats and go backstage?

A: Think about how long it will take your cast to get in costume and make-up. We'll want you at places not later than one award category (three minutes) before your performance, and assume it will take you three minutes to get backstage. We assume that the minimum changing time is six minutes, the maximum about twelve. If you need more than that, we'll need to know that.


Q: What if someone in our performing cast is up for an award while we're away, getting ready?

A: As much as possible, the show program has been prepared to keep this from happening, but it may, a few times. Study the program carefully, and if anyone needs to be side-stage and available to go on-stage to accept an award, then that person should leave his/her seat earlier than the others, to get changed. Also, please check the program for award categories immediately following your performance, to see if anyone needs to linger side-stage for those.  Your group may NOT crowd the wings to listen to award results.


Q: What about performers who are also nominees? How does the nominees' rehearsal fit into this?

A: The nominees' rehearsal will be at 4:00pm on Sunday. The performers' rehearsal will be done by then, so that your performing nominees can (and MUST) attend the procession rehearsal! DON'T let them skip it; it is NOT the time to get stuck in the Canteen!


Q: Where should nominees change clothes? Where can they store the clothes and stuff they're not currently wearing?

A: Not in the dressing rooms. They can stay in their fancy duds the whole time, leave stuff in their (or friend's) car, or change in the various rest rooms around the Kennedy Center. Nominees should not visit, change or be backstage.


Q: Can adults and students have cellphones?

A: Yes*, but backstage only*. Please turn them off when you're sidestage, onstage, or in the seating area.

And stress NO phones (or similar) during the gala (makes for embarrassing camera shots of your school). Reception is terrible, by the way...


Q: How about cameras?

A: Very important point--and we need your help with it. We allow no photos in the Kennedy Center auditorium during the gala. Not videocams, not digital cams, and (worst of all) anything with a flash. You know how disruptive this can be. It's even worse when it happens at the Kennedy Center. We're counting on you to make sure all your students, and all their parents, respect this rule, because we don't want any flashes popping off when your kids perform. If that happens, we'll ask an usher to intervene, and whoever does it will be embarrassed. Tell them there's no need. Everyone can tape the TV broadcast of the gala, and excellent photos of every performance number, and every award, will be posted online in the weeks after the gala. Last year, we had perfect compliance from everybody on this, zero flashes through the whole gala, and we're counting on that this year too.

HOWEVER: Photos backstage, and photos during your rehearsal are OK, as long as they don't get in the way--and no flash any time anywhere, please.


Q: Anything else?

A: Both Saturday & Sunday, PLEASE be on time. Keep your kids under control. PLEASE be patient. This year the music is new to the orchestra, and they to your kids. We're trying our best. Be supportive. All directors, parents, kids should respect the Gala staff, -- KenCtr, Robinson/McLean Staff kids, and Drama Mamas. We all want the same thing: a wonderful Cappies Gala experience.

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