Important Information / Key Gala Dates

General Information

Ticket Questions
The Cappies Gala
How It Works - 2017 Edition
Getting Tickets
How It Works - 2017 Edition (v1.1)
Performing at the Gala
How It Works - 2017 Edition (v1.1)


Key Dates

No ticket invoice email? Check your Spam/Junk/Trash folders! 

Date Time Description Location

 3/1/18 4:00pm "Backers' audition"?  TBD


 3/24/18 midnight Gala SINGER Audition VIDEO deadline - SEE INFO BELOW !!  n/a
 3/24/18 midnight Gala DANCER Audition VIDEO deadline - SEE INFO BELOW!!
 3/24/18 TBD Gala SINGER Auditions Fairfax HS, rm...
 4/2/18 TBD Gala ORCHESTRA Auditions - SEE INFO BELOW!! Fairfax HS
 4/3/19 TBD Gala ORCHESTRA Auditions Fairfax HS
 4/14/18 10am-1p Gala Dancer Call-backs Fairfax HS Cafeteria
 4/14/18 10am-1p Gala Singers Call-backs Fairfax HS, rm. K-104
 4/19/18? 4:00pm Kennedy Center meeting for organizers KenCtr Concert Hall
 4/28/18 10a-12p Gala Singers rehearsal Fairfax HS, rm. K104
 5/5/18   Final Cappies Show(s)  
 5/7/18 4p-10p "Sorting party" ?Gatehouse
 5/9/18 7-9pm
Early voting for Mont. Co and DC
Northwood HS
 5/10/18 7-9pm Early voting at Northern Virginia location Lake Braddock HS or a Loudoun Co. location 
 5/12/18 10a-12p Gala Singers rehearsal Fairfax HS, rm. K104
 5/13/18  9a-5p VOTING DAY  
 5/13/18   Gala Ticket Orders begin (survey sent out)  
 5/15/18   Nominees announced Cappies.com/NCA
 5/16/18 7:00-8:30pm GIGs/BITs Auditions Oakton HS Theatre
 5/17/18    Photo Shoot for Nominees  
 5/18/18    Photo Shoot for Nominees  
 5/19/18    Photo Shoot for Nominees  
 5/19/18   Gala Singers rehearse  
 5/21/18   Gala planning meeting  
 5/22/18 6:30pm Gala Staff meeting Chantilly HS
 5/22/18 7:30-9:00pm Performing Directors Meeting Chantilly HS
 5/22/18 5:00pm TICKET ORDER DEADLINE  
 5/24/18 4-10pm "Enveloping Party" ?Gatehouse
 5/24/18   Last Chance photo shoot  
 5/26/18 10a-12p Gala Singers rehearse  
 5/29/18   Post final Run Order of Gala  
 5/29/18   Script Read-thru Judy's house?
 5/30/18   Program deadline ??  
 5/30/18   Script deadline  
 6/2/18  10a-12p Gala Singers rehearse  
 6/6/18   Security Pass roster deadline  
     NO ticket sales at Chantilly on June 9.
 6/9/2018  9a-12p  Gala Rehearsal (Musicals)
* Parking Instructions -  Carpool as spaces will be limited. Parking: first start with the West lot. This lot is located directly across from the front of the building where the CYA ball field is located. That holds 108.  There may also be some parking at the library across the street.
 Chantilly HS
  12:30p-2:00p Gala Rehearsal (Plays)
* Parking Instructions - Carpool as spaces will be limited. Parking: first start with the West lot. This lot is located directly across from the front of the building where the CYA ball field is located. That holds 108.  There may also be some parking at the library across the street.
Chantilly HS
   12:00p-2:00p  GIGs and BITs Rehearsal
* Parking Instructions -  Carpool as spaces will be limited. Parking: first start with the West lot. This lot is located directly across from the front of the building where the CYA ball field is located. That holds 108.  There may also be some parking at the library across the street.
Chantilly HS
 6/10/18 9a-11p Gala rehearsal. See below for 2017 arrivial and rehearsal times. 2018 will be similar but not identical. Kennedy Center 
 6/10/18 7p-10p  2018 CAPPIES AWARDS GALA  Kennedy Center Concert Hall
 6/18/18   Gala post-mortem  
 6/19/18   Order deadline for additional trophies ???  
 7/10/18   Order deadline for additional trophies ???  


Dancer_Application.pdf  <--Download, fill out, send pix --> amcook2017@gmail.com



Become a featured performer on the stage of the Kennedy Center Concert Hall! 

The 2018 Cappies Gala Orchestra  

performs Sunday, June 10 – 7:00 pm curtain. 

Image Auditions are: 

Monday, April 2nd , 3:30 – 6:00 pm 

Tuesday, April 3rd  3:30 – 6:00 pm 

Image Fairfax High School 

3501 Rebel Run, Fairfax, VA  22030, Rm. E-116  

Open to all instrumentalists  

(Strings, Woodwinds, Brass, and Percussion) 

Be prepared to: 

  •  Play a short solo excerpt - 2 minutes maximum  

  • Play major scales in all keys.    

  • Sight read. 

(Drummers will be supplied drums) 


Email Mr. Chris Johnston to schedule your audition 

...and/or to make special arrangements to audition.  


571.276.0078 – cell    703.219.2298 – classroom 

Include YOUR contact information:  

Your name, email, and “best” phone number to reach you! 


Please upload one video of yourself singing 2 minutes or less of a musical theatre or Disney Song. You MUST have accompaniment. 

It may be a prerecorded track as long as you are not singing along with another singer. ( Back up vocals are acceptable. ) 

Use this form to register and submit your video:


Questions? dhvanslyke@fcps.edu or jimvs@jimvanslyke.com


     All info below this point is left over from 2017.                  Gala Rehearsal -   All 2017 groups arrive one hour prior to stage time below:  
   9:30 Robinson
   9:50 Hayfield  
   10:10 W Potomac  
   10:30 (orchestra break)  
   10:50 Langley  
   11:10 Westfield  
   11:30 Heritage  
   11:50 Scheduled end of musical rehearsal  
   12:00 Lunch break  
   1:00 Chantilly & GIGs/BITs rehearsal  
   1:15 Madison  
   1:30 Woodbridge  
   1:45 Woodson  
June 10th TBA Gala Rehearsal @ Kennedy Center Concert Hall - $23 parking reduced $3 if arranged ahead of time (ck their website). Kennedy Center - Concert Hall
     CAPPIES KenCtr Gala Dress Rehearsal  Sunday, June 11, 2017  v2.0 (6/3/2017)

8:00     Tech/TV Staff for Gala arrive Marley; BigScreen; Lighting; Orch Mics; Orch; Podiums; floor; VOG mic; HHs; 2wirelessHdsets;  TV;
headsets; audio; monitors (incl_NSO,bksg) TrashcansCostRacks4NSO; 2setsStairs; Frontrow_seatsCover
8:30     Security badges arrive
9:00     GIGs and BITs arrive.    Judy arrives Conductor arrives.
10:00   Directors; Orchestra; Dancers arrive
10:30:00 Singers arrive Rehearse opening/closing numbers in Rehearsal Room...
11:00   Performers arrive Backstage tours; security badges
11:30   Directors' mtg in Green Rm. Sound Check, Orchstra warmup White balance cameras
12:00   KenCtr union guys’ lunch (40 min) Dancers on stage w boom box
12:45   Dress Rehearsal - May run BEHIND or AHEAD of Schedule!!! Fight Call for Woodson
12:45:00 6 Trial awards for TV practice w GIGs in house as Winners
12:55:00 Drumroll/Announcement    [?]   Come On, Get Cappie Procession/Video Bit#1
Welcomes/Recognize Critics     Rising Critic             Returning Critic               Grad Critic  
1:20:00 Robinson      Pippin Female Dancer MaleDancer Orchestra
1:35:00 Woodson      PATSC Bit #2 Choreo F/X Lighting
1:45:00 Duke Ell'tn    Bluest Eyes (screen) Actress Actor Costumes
1:55 W Potomac        Billy Eliot Female Vocalist Male Vocalist Props
2:10:00 Woodbridge Othello Bit #3 Makeup Set Sound
2:20:00 Hayfield        School of Rock Comic Actor-P Comic Actress-P Creativity
2:35:00 Langley        Gypsy Bit #4 Marketing/Publ Comic Actor-M Comic Actress-M
2:50:00 Madison      DeadwdDick SuppActress-P SuppActor-P SuppActress-M
3:00:00 Westfield     Legally Blonde SuppActor-M Ensemble-P Stage Crew
3:15:00 Chantilly       PAtSC Ensemble-M Lead Actress-M Lead Actor-M
3:30:00 Heritage       Millie Lead Actor-P Lead Actress-P Song (Teachers)
3:45:00 Bit #5            Critics Team Play Musical
3:45-4:15 One            closing number   Farewell
4:00 Nominees (non-performing) arrive ($23 parking fee in KC lot)
4:15     End of performers’ dress rehearsal
4:30     Nominees’ Procession rehearsal w Singers/Dancers
5:30     Directors Mtg in Green Rm End of procession rehearsal. Eat/change to fancy duds. KC crew dinner till 6:15
6:00     Ushers clear house 6:15   House Opens
6:45     Nominees to places for Procession; Fight Call?
7:00     Gala begins
10:30   Clean up. Even others’ trash cuz you are the BEST!  Sets, stuff to cars. Get out.

Opera House Rehearsal Rooms (Key drop may be in Hall of Nations w Nicole Hanton)
1 - Dance/music rehearsal space 3 - GIG/OrchGirls/FSingers
2 - BIT/OrchBoys/M.Singers          7- (30x57)- (unavail in '17)

Concert Hall Dressing Rooms
Green Room – Photos, key drop, Drama mamas Production Office – Chip
Visiting Artists – Robinson staff Dressing Room A – Phil, Erich
Dressing Room B – Judy, Janie Dressing Room C –
Multipurpose Room (38'x44') 125 Robinson (54) W Pot (60) Hayfield (55) Chantilly (31)
Men's Locker Rm   (25'x25')   40 Woodson (28) Westfield (25)
Women's Locker Rm(17'x32') 40 Madison (46) Heritage (30)
Musician's Lounge  (20'x18')  15 Woodbridge (12)
Dressing Rm #1      (8'x15')     5 Langley (3) DrRm#2 (8x15') 5 DrRm#3 (8x15') 5
  7p-10:30p 18th Annual Cappies Awards Gala Kennedy Center - Concert Hall

Second Gala Information Block


Cappies Gala Frequently Asked Questions            May, 2017


Q: What’s new this year?

A: All payments online by credit card. No checks to Cappies.   Also, Background Checks for all adults going backstage at any time for any reason. All we need is First name, Last name and Email so we can send out the questionnaire.


Q: What if our school has conflicts Sat or Sun (graduation, baccalaureate, testing, etc)?

A: We’ve done our best to accommodate conflicts. Contact Chip.Rome@cappies.com  ASAP, but frankly, there’s not a lot of flexibility left in the arrangements from our end.  Note that security badges will not be available except at designated times, so random kids arriving when they can, may find there’s no way to get in… ARRIVE ON SCHEDULE!!!!!!!!!!!  Yes, the rehearsal often conflicts with either SAT's or ACT's...we just haven't found any way around that  :(


Q. Re-blocking on Saturday??

A: Yup. Chip, Chris & the Ch21 guys may make minor adjustments to your staging, to accommodate the TV camera shots for the gala. This usually means bringing actors in closer than you’ve been doing, or moving some upstage business to downstage, or restaging duets or dialogues so performers can be in the same camera shots. Curt will be working closely with you to assist. Not to worry--please be supportive, not territorial!


Q: What if my scene just can’t fit within the 3 minute limit?

A: Sorry, but keeping the gala to 3 hours is a huge feat that must be supported by everyone.  Better to cut it yourself now than have the lights go down before you’re done! With their intro—and please give whatever help you can on this— Janie or Judy can lead into your scene and enable your cast to get right to the key parts.  With songs, we want all the best parts, and the big finish, but we don’t need every repeat chorus, or every dance extension.  The politics of these cuts are your concern; don’t argue them with us.


Q: How many adults can I have backstage as we prepare?

A: You + 1 adult (only) per 25 students (ok to round up…so 38+ 2 adults). No add’l.

Include those you truly need to make your performance/backststage behavior go smoothly. This is not a way to compensate for not getting as many tickets as you wanted. NO non-performing Nominees backstage (even just to change clothes or a quick visit). Sorry.


Q: Who needs to be on the Security List

A: Any human who plans to step through a backstage door, be they director, musician, parent, student (actor or techie), messenger, or pizza delivery person (not a good plan…). Background checks take 24 hr. Submit names now!


Q:  Where do we find parking on Sunday? 

A: Downstairs, in the Kennedy Center lot.  You’ll have to pay $23.  The Concert Hall is on the south side, near the first bank of elevators as you enter.  You should be able to park very close to those, as you enter.  If you metro, the KC sponsors shuttle buses from the Foggy Bottom metro station.


Q:  How do we get backstage

A: The backstage door, and security checkpost, is at the eastern end (away from the river) of the Hall of Nations.  We’ll have a desk there to check you in. 


Q: What about drop off of set pieces?

A: Any driver dropping off set pieces MUST provide vehicle description (make, model and license plate #) or the KenCtr police will forces them to “move along…!” before you can fetch your stuff.  Hey, it’s post 9-11; make your drama mamas/dads be cooperative.


Q:  Can we watch other schools rehearsing, Sat and Sun?  

A:  Yes, as long as everybody’s quiet and we don’t have to hold things up while you try to track everyone down.


Q: What about food?

A: Kids can “brown bag” it (label everything w name & school), and eat on the Terrace level or River Terrace Plaza seating area, but may not buy food in the private basement Canteen (11:30am-8:00pm).  There will be over 300 performers + 200 or so Nominees (plus directors and other adults), though, so y’all ain’t gonna fit anywhere all at once!  Still, do not permit your kids to leave the KenCtr once they arrive.  There must be NO FOOD or DRINK (except water) backstage!! They will get a 30% discount upstairs, though, for showing their ID badge.


Q: What should we wear when? When/where can we change?

A: Each school will be assigned a (shared) dressing room area where (labeled!) garment bags (you surely don’t want ANY loose clothing items!) and set pieces can be stored.  So come comfortably dressed, and leave costumes or fancy duds in the car or dressing room. You can all get gussied up after the rehearsal, before the procession.  Leave nothing behind at the end of the night!! PLEEASE check this yourself, not just your “trustworthy” kid.  We are NOT responsible for lost Ipods, wallets, jewelry, tux’s etc. ONLY PERFORMERS/staff in the dressing rooms!  No non--performing nominees may go backstage for any reason.


Q: During the Gala, what will our cues be, to leave our seats and go backstage

A: Think about how long it will take your cast to get in costume and make-up.  We’ll want you at places not later than one award category (three minutes) before your performance, and assume it will take you three minutes to get backstage.  We assume that the minimum changing time is six minutes, the maximum about twelve.  If you need more than that, we’ll need to know that.


Q:  What if someone in our performing cast is up for an award while we’re away, getting ready? 

A:  As much as possible, the show program has been prepared to keep this from happening, but it may, a few times.  Study the program carefully, and if anyone needs to be side-stage and available to go on-stage to accept an award, then that person should leave his/her seat earlier than the others, to get changed.  Also, please check the program for award categories immediately following your performance, to see if anyone needs to linger side-stage for those. 


Q:  What about performers who are also nominees?  How does the nominees’ rehearsal fit into this?  

A:  The nominees’ rehearsal will be at 4:30pm on Sunday.  The performers’ rehearsal will be done by then, so that your performing nominees can (and MUST) attend the procession rehearsal! DON’T let them skip it; it is NOT the time to get stuck in the Canteen!


Q:  Where should nominees change clothes? Where can they store the clothes and stuff they're not currently wearing?

A: Not in the dressing rooms.  They can stay in their fancy duds the whole time, leave stuff in their (or friend's) car, or change in the various rest rooms around the Kennedy Center.  Nominees should not visit, change or be backstage.


Q:  Can adults and students have cellphones?  

A:  Yes*, but backstage only*.  Please turn them off when you’re sidestage, onstage, or in the seating area.

And stress NO phones (or similar) during the gala (makes for embarrassing camera shots of your school). Reception is terrible, by the way…

Q:  How about cameras?  

A:  Very important point—and we need your help with it.  We allow no photos in the Kennedy Center auditorium during the gala.  Not videocams, not digital cams, and (worst of all) anything with a flash.  You know how disruptive this can be.  It’s even worse when it happens at the Kennedy Center.  We’re counting on you to make sure all your students, and all their parents, respect this rule, because we don’t want any flashes popping off when your kids perform.  If that happens, we’ll ask an usher to intervene, and whoever does it will be embarrassed.  Tell them there’s no need.  Everyone can tape the TV broadcast of the gala, and excellent photos of every performance number, and every award, will be posted online in the weeks after the gala.   Last year, we had perfect compliance from everybody on this, zero flashes through the whole gala, and we’re counting on that this year too.

HOWEVER:  Photos backstage, and photos during your rehearsal are OK, as long as they don’t get in the way—and no flash any time anywhere, please.


Q: Anything else?

A: Both Saturday & Sunday, PLEASE be on time. Keep your kids under control.  PLEASE be patient. This year Ed will be doing triple duty all Gala weekend as writer/host and director, the music is new to the orchestra, and they to your kids. We’re trying our best. Be supportive.  All directors, parents, kids should respect the Gala staff, -- KenCtr, Robinson kids, and Drama Mamas.  We all want the same thing: a wonderful Cappies Gala experience.